Finalisation of dependants grants

If the student applied for a Childcare Grant, Adult Dependants Grant or Parents Learning Allowance in the last academic year we will write to them to confirm their income and household financial commitments.

Finalisation is the process at the end of the academic year for all students who have received Grants for Dependants (GFDs) including:

  • Parents' Learning Allowance
  • Childcare Grant
  • Adult Dependants' Grant

This process allows SLC to check that students have received their correct entitlement. We assess their income and that of their spouse, partner or adult dependant.

Household income and assessments - estimated and actual

The provisional assessment at the start of the academic year is based on a student's estimated household income and financial commitments for the current academic year. For a student who started in September 2012 the academic year would run from 1 September 2012 - 31 August 2013.

The finalised assessment is based on the actual household income and financial commitments for the academic year.The student must also prove all sponsor's (or other adult dependant's) income and any financial commitments that they want to be included.

We need a completed Confirmation of Income for Dependants' Grants form (DGCI) from every student, signed by the student and their partner/other adult dependant. It should also include evidence of all income and financial commitments.

Student's with GFDs who are not subject to finalization include:

  • single parents
  • student/student splits
  • under 25's living with partner with children

Financial Commitments Evidence

Financial commitments evidence must show every payment made in the academic year. We will not accept proof for 1 month and use this for the rest of the academic year.

  • bank statements showing every payment made. These are to be annotated and not highlighted as highlighter pen can make scanned copies unreadable
  • statements/signed letters from providers detailing the actual amounts paid to them in the academic year - this can be either the monthly figures paid or just one figure giving the total amount
  • receipts, clearly showing purpose and date
  • for child maintenance we will accept a letter from whomever the child is living with to confirm the amount they received in the academic year. This can be either the monthly figures or just one figure of the total amount or payslips showing deducted maintenance
  • where a customer wishes us to consider a financial commitment we have previously not considered, we need evidence that this started before the start of their course, with their continuous payments throughout the academic year
  • we do not accept payment schedules as evidence of any payments made e.g. Council Tax bills

 

We only require copies of all evidence - not originals.

Income Evidence

This will vary on the source of the income declared. All examples given in table below are for the 2011/12 academic year.

Source of Income

Evidence Required

Income from earnings

A copy of the sponsor's final August 2011 and August 2012 payslips and their 2011/12 tax year P60

We will also accept copies of the sponsor's payslips for September 2011 - August 2012; a signed letter on headed paper from the sponsor's employer giving the total taxable income for the academic year and showing cumulative tax and National Insurance contributions for the same period and showing their final tax code

Income Support

A letter from benefit provider confirming the total amount received by the sponsor in the academic year

JSA

A letter from Jobcentreplus confirming the total amount received by the sponsor in the academic year

Income from pensions (state and private)

A letter from DWP/pension provider confirming the amount received for the academic year or 2011/12 P60 with letter to confirm the amount received for the period 06 April 2012 - 31 August 2012

Income from self employment; Income from property

Copies of sponsor's 2011/12 and 2012/13 tax year Self Assessment Tax Returns or a signed letter on headed paper from the sponsor's accountant confirming the total income for the entire academic year

Dividend income

Copies of sponsor's 2011/12 and 2012/13 tax year Self Assessment Tax Returns; a signed letter on headed paper from the sponsor's accountant or dividend provider confirming the total income for the entire academic year

Carer's Allowance

A letter from benefit provider confirming the amount received for the academic year or 2011/12 P60 with letter to confirm the amount received for the period 06 April 2012 - 31 August 2012

Taxable benefits in kind

2011/12 tax year P11D with signed letter from sponsor's employer giving the P11D record for the period 06 April 2012 - 31 August 2012.

Income from overseas

Equivalent evidence to that of the UK income covering the entire academic year

Working tax and child tax credit

A full copy of the 2011/12 finalised tax credit award notice TC602E F G or H and a copy of a full recent 2012/13 tax credit award notice. We will also accept a tax credit award annual review (TC603R) which must be the full 4 page document.

Forms and further information

Students can be directed to the following web page which will give them further information and a link to download additional forms if required: www.sfengland.slc.co.uk/confirmincome